Who wants to go to their office everyday only to be greeted with a mountain of unfiled documents in one corner, folders and documents strewn all over the work surface in layers inches deep, piles of old disks pushed here – leaning stacks of reports there? Old coffee cups here, discarded reports and newspapers pushed there? Wouldn’t it be nice to be able to find the stapler, scissors, a pen, pencil or even just your keyboard and computer mouse easily? Do you sometimes get yelled at because you totally blew by a deadline at work that you completely forgot because you didn’t have it written down on a calendar? There is an easy solution: organize your office or workspace.
First, create a spacious office or work area. Clear the walk-way in your office or work area. Take out all the unnecessary office equipment, boxes stored along the walls or under a cubicle. You will be surprised at the extra space that you acquire by doing this and less clutter leads to less stress.
What is the one thing in your office or work area that is used constantly? Your desktop. Your desktop or work surface area is more than just where you conduct small chit-chats with your coworkers, it serves to hold important files and documents, your laptop or computer, telephone, possibly fax machine too. Focus on cleaning this first. Clear off everything and group like items with like items on the floor nearby. Place folders to be filed with other folders to be filed, place loose documents to be filed together, group your pens and pencils and highlighters. You get the idea. Discard or shred any papers that are no longer relevant to work you or doing or have done. First drafts of final documents and newsletters and old newspapers and post it notes for completed tasks, shred or throw them away.
If you find you need more assistance with your organization, purchase or request more hanging file folders for your filing drawers or desktop shelves and bins. Drawer organizers for writing devices, staples, staplers, paperclips, etc are also a great help. You can even get hanging bins that attach directly to a wall or can hook over the top of a cubicle wall.
Label. Label. Label. Label your bins and shelves and file folders so that you will know where to find something when you are looking for it. You can take this organization one step further by organizing labeled files alphabetically or by task or job or client or other relevant criteria. Hang a bulletin board or magnetic dry erase board on your wall to help you remember important reminders and appointments. You can also use a paper weight to help hold down and secure loose papers on your desk.
It is very important to organize your office or work area because it greatly reflects your character and personality. If you want to come across as put-together, organized, efficient and capable, it would be highly beneficial to have a work space that reflects and projects this attitude. Being organized can also help inspire your coworkers to not only become organized, but stay that way. A little time and effort organizing your office can have many lasting positive effects, you just need to do it.